Reporting to the MAX Tech Tip

Question:
How do I prepare payments automatically in Accounts Payable?

Answer:
 

Prepare Payments Automatically

After entering bills, paying bills is automatic, but you still have control over what gets paid and what does not.

You can automatically generate payment transactions based on bills that have been entered and posted. Select those bills to be paid and the transactions are generated. You can then go bank and make modifications before continuing.

1. Select Prepare Payments Automatically from the Pay Bills menu. If you are using multi-batch modifications before continuing.
2. Select the payment transaction date (Check Date), usually the current date.
3. Specify a due date range for which you would like to prepare payments. You can also select the Use Discount Date check box and then specify a discount due date range if your vendors provide a discount for invoices paid by a certain date. Payments will be generated for the Discounts Due Date range you specify (see #6 below).
4. Select the Check Payments check box to make check type payments. When this check box is selected, vendors who have not been set up for EFT payments will automatically be chosen to be paid by check. If you don't want to make check type payments, remove the check from this box.
5. Select the Vendor Number range.
6. Select the Electronic Payments check box to make payments via electronic funds transfer (EFT). When this check box is selected, vendors who have been set up for EFT payments will automatically be chosen to be paid electronically. If you don't want to make electronic payments, remove the check from this box.
7. Select the due date range for which you would like to make payments. If you selected the Use Discount Date check box, specify the discount due date range.
8. Select a Vendor Number range to make payments for a specific group of vendors.
9. Select the AP code range. This is one area where good organization with your AP Codes can be extremely helpful as you identify bills for payment. This option will only be available if you have more than one AP Code.
10. Select OK to generate the transaction, or select Cancel to exit without generating transactions.